Voogdy Trust (Pty) Ltd – Privacy Notice
This privacy notice provides details of the personal information we collect from you, what we do with it, how you might access it and who it might be shared with.
Our Organisation:
Voogdy Trust (Pty) Ltd
Block A, 2ND Floor, De Wagenweg Office Park
Stellentiastreet, Stellenbosch
7600
South Africa
Telephone: +27218613100
Organisation email: admin@voogdy.co.za
What we do with your personal information:
We use your personal information only for the purpose for which it is collected. Among others, this purpose could be to provide a service, assist us with administration, recruit prospective employees or even to comply with a legal obligation. We may use your personal information for other similar purposes, including marketing and communications, but that will only occur in the case where we have your consent or another lawful justification to do so.
From our Children data subjects we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis.
| Processing Purpose | Lawful Basis | Retention Period |
|---|---|---|
|
Personalised services
to beneficiaries |
S11 – To conclude or perform a contract to
which the data subject is party |
Until consent
withdrawn |
From our Beneficiaries we collect, use and retain personal information for the following
purposes and periods, with the applicable lawful basis.
| Processing Purpose | Lawful Basis | Retention Period |
|---|---|---|
|
Personalised services
to beneficiaries |
S11 – To conclude or perform a contract to
which the data subject is party |
Until consent
withdrawn |
From our Customers / Clients we collect, use and retain personal information for the
following purposes and periods, with the applicable lawful basis
| Processing Purpose | Lawful Basis | Retention Period |
|---|---|---|
|
Business advisory |
S11 – To conclude or perform a contract to
which the data subject is party |
Until consent
withdrawn |
|
Legal advice and
representation |
S11 – To conclude or perform a contract to
which the data subject is party |
Until consent
withdrawn |
|
Auditing and taxation
services
|
S11 – To conclude or perform a contract to
which the data subject is party |
Until consent
withdrawn |
What personal information do we collect?
We only collect the minimum amount of information that is relevant to the purpose. If
you interact with us on the internet, the personal information we collect depends on whether you just visit our website or, use our services. If you visit our website, your browser transmits some data automatically, such as your browsing times, the data transmitted and your IP address. If you use our services, personal information is required to fulfill the requirements of that service.
Generally, we collect the following personal information. If there is any specific personal information to collect, we will indicate as such, at or near the time of collection.
- Physical address
- Identification Number
- Telephone Number
- Location Information
- Name, together with other identifying information
- Email Address
- Financial & Banking details
- Family Structure
- Marital Status
How do we look after personal information?
We limit the amount of personal information collected to only what is fit for the purposes as described above. We restrict, secure and control all our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal information only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal information for historical or statistical purposes, we ensure that the personal information cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal information.
How can you access your personal information?
You have the right to request access to any of your personal information we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.
If you would like to make a request to see what personal information of yours we might hold, you may make a request from our organisation website or contact us as per the details above.
Where you have previously given your consent to process your personal information, you also have the right to request that we transmit your personal information to a different service provider.
Where it may have been necessary to get your consent to use your personal information, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal information without affecting the lawfulness of processing based on consent before your withdrawal.
Our Information Officer
Jacoba Cornelia Alberts
jacoba@voogdy.co.za
Telephone: +021 861 3100
The SA Information Regulator
You have the right to lodge a complaint with the SA Information Regulator. See the Information Regulator contact details below.
The Information Regulator (South Africa)
PO Box 31533
Braamfontein
27 Stiemens Street
Braamfontein
2017
The Information Regulator (South Africa)
complaints.IR@justice.gov.za
+27827464173
inforeg@justice.gov.za
Besoek ons by:
Blok A, 2 de Vloer, De Wagenweg Kantoorpark
Stellentiastraat, Stellenbosch, 7600
Besoek ons by:
Blok A, 2 de Vloer, De Wagenweg Kantoorpark
Stellentiastraat, Stellenbosch, 7600
Kontak Ons:
Telefoon: 021 861 3100
E-pos: admin@voogdy.co.za
Kontak Ons:
Telefoon: 021 861 3100
E-pos: admin@voogdy.co.za
PRIVACY POLICY